Business Process Automation in
Microsoft SharePoint
Organizations use SharePoint to manage documents, share updates, and help teams work together more easily in one place.
Microsoft SharePoint is a powerful web-based platform designed for document management, collaboration, and workflow automation.
It helps organizations store, organize, and securely share files and information across departments, ensuring everyone has access to what they need in one central place.
With built-in integration to Microsoft tools like Power Automate, Power Apps, and Teams, SharePoint streamlines business processes, improves communication, and supports teamwork whether employees are in the office or working remotely.
Why SharePoint is Important for Business Process Automation
Document Control
SharePoint improves document control by centralizing files, tracking versions, and ensuring secure team access.
Illustration: A company can manage policy documents in one SharePoint library where updates sync automatically for all staff.
Process Automation
SharePoint helps automate everyday tasks like approvals and workflow tracking, making it faster and more organized.
Illustration: For example, a team can set up an automated leave request system where approvals go directly to managers without manual follow-ups.
Seamless Integration
SharePoint connects smoothly with tools like Teams, Power Automate, and Outlook, keeping all your work in one place.
Illustration: A document shared in SharePoint can be discussed in Teams and approved through Power Automate all without switching apps.
Use Cases of SharePoint
Metadata & Electronic Document Management
Metadata Management: Helps organize documents with tags and categories, making files easy to find and track.
Electronic Document Storage: Keeps contracts, reports, and policies in a secure, central library that updates instantly when changes are made.
PowerApps Data Storage & Management
Centralized Data Storage: All app data is securely stored in one place, making it easy to access, update, and manage across departments.
Data Consistency: Ensures every record stays accurate and up to date, whether entered from mobile, desktop, or integrated systems.
Intranet (Internal Communication & Collaboration)
Team Communication: Central hub where employees share updates, announcements, and resources to stay connected.
Collaboration Spaces: Dedicated pages or groups for departments to share documents, and manage projects in one place.
Here are Some of the Most Frequently Asked Questions:
What exactly does SharePoint do for a business?
SharePoint helps your organization store, organize, and share files securely, while making collaboration between teams much easier.
How can SharePoint help collaboration?
SharePoint makes it easy to store, share, and manage company files in one secure space. Teams can collaborate on documents in real time, track updates, and make sure everyone is always working with the latest version.
How is SharePoint different from OneDrive?
OneDrive is for personal file storage, while SharePoint is for team collaboration, workflows, and company-wide document management.
Can SharePoint handle tasks approvals or automation?
Definitely. SharePoint works absolutely well with Power Automate to handle approvals, reminders, and custom workflows automatically.
Is SharePoint suitable for intranet or internal portals?
Yes. Custom internal sites can be designed for HR, communication, announcements, and employee engagements.
Is SharePoint secure for company data?
Yes, it’s built on Microsoft 365’s secure platform, with strong permissions control and data protection.
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Alternatively, you can send an e-mail to info@interstellarng.com or call +234 902 009 6082.
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