Visitor management systems and your workplace
Visitor management can help you increase security,
stay compliant, and simply know more about who’s onsite.
What is visitor management?
Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.
For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.
What are visitor management systems?
Visitor management systems are tools that help organizations create or carry out their visitor management policies. As companies realize the value of visitor management, many are upgrading from the paper and pen sign-in sheet to a digital visitor management system that can help them do much more.
How digital visitor management systems work
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A visitor signs in on a tablet or computer
When a visitor arrives, they enter their name and details, snap a photo, and digitally sign documents.
The employee gets notified about their guest
The visitor management system automatically alerts the correct employee that their guest has arrived.
The employee greets their visitor
The employee knows who to greet in the lobby, making awkward meetings a thing of the past.
How digital visitor management can help
Make a better first impression >
Upgrade your front desk with modern sign-in and custom branding and leave your visitors with a polished, professional first impression.
Streamline visitor sign-in >
You no longer need to print and file paper documents, handwrite badges, or message employees when their guests arrive.
Enhance workplace security >
Your front desk is your first line of defense against unwanted visitors, so it's important to know who's on site, when, and why.
Meet complex compliance needs >
There's a lot to focus on when you're working to stay compliant. Let Envoy take care of the visitor-related requirements.
Key features to look for
Simple sign-in process
Digital sign-in is easy and allows you to customize questions and fields.
Digital legal documents
When legal documents are part of sign-in, they'll get signed every time.
Custom branding
Showcase your logo and branding for a polished, professional look.
Digital visitor log
Digital visitor records are secure and can be accessed anytime, anywhere.
Badge printing
Automatic badge printing makes it easy to enforce badge policies.
Pre-registration
Pre-registration lets everyone know who’s arriving and when.
Host notifications
Automatic notifications save you time and decrease wait times for visitors.
Visitor photos
Capturing photos lets you see who's in the building and who to look out for.
Integration
Integrate visitor management systems into your existing workflows.
The Envoy difference
Flexible and scalable
Envoy is committed to providing solutions that work for your workplace. So whether you have one office or a large enterprise, Envoy supports your unique needs.